Policies, Procedures & Student Support Advice

1. Situations arise when students find themselves in a position where they discontinue some or all the units they have begun.

2. A student is deemed not to have been effectively enrolled in a course unit if they discontinue before the Census Date of the semester within which the unit was commenced.

3. A student is deemed to have withdrawn from a course unit if they discontinue after the Census Date of the semester within which the unit was commenced. In such case, the student’s record is endorsed with the letter “W”, denoting “Withdrawn”.

4. If neither case applies the student is deemed to have failed in the unit, and the student’s record is endorsed with the letter “N” denoting “Failed”. If a student can show that the discontinuance is due to unavoidable disruption they can report the circumstances in writing (supported by a medical certificate or other proper evidence) to the Registrar, and the Faculty Board of St Andrew’s may determine that the student be recorded as having withdrawn from the unit, with a “W” denoting “Withdrawn” recorded on the record.

5. A student who has discontinued all the units in a course of study is not permitted to re-enrol except with the permission of the Faculty Board, and subject to such conditions as the Faculty Board may determine.

6. A student whose record in a unit has been endorsed with the letter “W” or the letter “N” may re-enrol in that unit in a later semester, however the student shall not receive credit for any work previously submitted in that unit.

7. Where a student discontinues a unit which was being undertaken at another tertiary institution as part of the course of study the student’s record is endorsed as follows:

a. letter “N” denoting “Failed” if the candidate is deemed to have failed the unit by that institution; or
b. letter “W” denoting “Withdrawn” if the candidate is deemed not to have failed the unit by that institution.

8. If the student is deemed not to have been effectively enrolled in the unit by that institution, the unit is deleted from their record.